Version 8.8

Adding multiple related countries simultaneously

Users can now add multiple countries to a single related country type.

This can be done mainly in two ways:

1. Listing the countries one by one, or
2. Listing a country category

For instance, in the example below, the countries Malta, Italy, France and Germany were listed manually for the related country type Trades in simply by typing in the country names in the Countries field.

On the other hand, one can also list multiple countries by selecting a defined country category. In the example below, the country category EU/EEA region was selected for the related country type Trades in, automatically populating all the countries listed in that specific country category.

One can also do a combination of the two ways listed above; for example adding the country United Kingdom and also adding a country category such as the EU/EEA region. The system will populate all the countries accordingly. Furthermore, the user may also proceed to removing certain countries which would have been populated through this procedure by clicking on the X button next to the country which requires omitting and then pressing Save to record the country connections to the entity.

In the Countries screen, the user may select any listed country by ticking the check box and add/update the description (which will percolate identically to all the countries selected). One can also delete the selected countries.

A Filter by country type filter has now been added on the left-hand side of the screen which would enable users to select a single related country type and display those countries listed under the selected country type. The user may increase the countries listed in the page by selecting a higher countries page size. These two functionalities would replace the previous bulk delete options, essentially enhancing the countries menu.

Bulk updates for services

Clients that have the multiple services module enabled, can now bulk add, edit and delete multiple services at the same time.

Adding multiple services involves inputting the services in the Services field and selecting the appropriate relationship status of the services selected. All of the information listed such as the relationship status of the service, date onboarded etc. will automatically be assigned the same information for all the selected services.

Editing services involves selecting different services having the same relationship status (e.g. Onboarding, Occasional Transaction etc.) which requires editing or updating as shown below.

If at least one of the services selected has different information recorded, such as Date Onboarded, Comments etc, an Overwrite existing values check box will show next to the information which is different amongst the selected services. Should the user need to update the relevant information for all the services selected with the new information, then this selection box would need to be ticked and any information inputted would be updated and recorded for all the services selected. On the other hand, if the information entered is to be kept as is, this check box should be kept unselected.

Deleting services requires selecting the services which needs deleting and pressing the Delete Selected Services button. This functionality also works for services having different relationship status.

Report Updates

A general overhaul of three reports has been implemented which would enable users to generate customized reports. The reports in mention are the Client List report, Officer List and the UBO List report.

The two main improvements in these reports are the ability for users to list any reporting information required for clients, officers and UBOs and also creating report templates.

Each report screen is divided into three sections:

• Report Parameters
• Manage Template
• Client list

In the Report Parameters section, the following information may be included in any of the three report types:

• Relationship Status – Business Relationship/Occasional Relationship (applies for Client List reports only)
• Client Entity Segment – If necessary, assign an entity segment (for example Serviced entities, Serviced companies etc.) to filter client entities. This option applies for Client List reports only.
• Corporate Entity Segment – The Officer List report and the UBO List report can also be filtered by assigning an entity segment such as serviced entities, serviced companies etc.
• Officer Segment/UBO Segment – Enables the possibility of further filtration of the corporate entity segment assigned for the Officer List report or UBO List report respectively.
• UBO Percentage – The system default refers to the UBO minimum percentage as defined in the Risk Assessment Settings screen (accessible to admin users). This may be changed by deselecting the Use system defaults tick box.
• Business Units – By default, all business units are included in reporting. By deselecting the Use system defaults tick box, users can choose whichever business units to report.
• Stakeholder types – Choose 1 or more stakeholder type which needs to be included in the Officer List report. If no stakeholder type is chosen, all stakeholder types will be included in the report.
• Report Columns - Choose any information which needs to be reported for the entities included in the report. The order in which the information is displayed in the Report Columns section, would also be the way in which the columns are reported.

In the Manage Templates section, a user would be able to save, update and share templates.

• The user creating the template, can assign any name to the template being stored in the Template Name.
• The user may opt to share the template created with other users on the same environment by selecting Yes in the Shared field. Admin users would then be able to take ownership of the template, for example in cases where the user who created the template would have resigned. If No is selected, the template created will only be available for the user, not even admin users.
• The Owner field is a read-only field showing the current owner of the template loaded or being created.
• The Default field is also a read-only field showing whether the template is a default template or not. Only admin users are able to assign templates as default templates.

Users

Admins

Normal users, may only create, delete and update their own templates.

On the other hand, admin users, may also take ownership of any shared template from users on the environment, update any template, as well as setting a template as a default template for a report type.

At the bottom of the report screen, the Client List (Client List report) section, Officer List (Officer List report) section and UBO List (UBO List report) section populates all the entities with the criteria defined in the Report Parameters section. Users have the option to export the data populated to an excel sheet by pressing the button Export Client List to Excel as shown below.

Transaction List Report Update

As in the Client List, Officer List and UBO List reports for normal CSP modules outlined above, the Transaction List report for the Real Estate modules has also undergone a drastic improvement.

The Transaction List report is also divided into three sections:

• Report Parameters
• Manage Template
• Transaction list

In the Report Parameters section, the following information may be included:

• POS/Rejected Date Range – Can be set to this year, last year or to a custom period.
• Segment – If necessary, assign an segment to filter transactions by.
• UBO Percentage – The system default refers to the UBO minimum percentage as defined in the Risk Assessment Settings screen (accessible to admin users). This may be changed by deselecting the Use system defaults tick box.
• Report Columns – Choose any information which needs to be reported for the transactions included in the report. The order in which the information is displayed in the Report Columns section, would also be the way in which the columns are reported.

In the Manage Templates section, a user would be able to save, update and share templates.

• The user creating the template, can assign any name to the template being stored in the Template Name.
• The user may opt to share the template created with other users on the same environment by selecting Yes in the Shared field. Admin users would then be able to take ownership of the template, for example in cases where the user who created the template would have resigned. If No is selected, the template created will only be available for the user only, not even admin users.
• The Owner field is a read-only field showing the current owner of the template loaded or being created.
• The Default field is also a read-only field showing whether the template is a default template or not. Only admin users are able to assign templates as default templates.

Users

Admins

Normal users, may only create templates, delete and update their own templates.

On the other hand, admin users, may also take ownership of any shared template from users on the environment, update any template as well as setting a template as a default template for a report type.

At the bottom of the report screen, the Transaction List section populates all the transactions with the criteria defined in the Report Parameters section. Users have the option to export the data populated to an excel sheet by pressing the button Export Transaction List to Excel as shown below.

Email Notifications

A new feature to InScope-AML is being introduced whereby users would be able to subscribe to email notifications for important warnings and information on their account. This feature is initially being introduced with notifications for failed processes.

One may opt for such email notifications by clicking on the account name on the top-far right of the screen, and then click on My Settings.

On the My Settings screen, users can see what notifications they are subscribed to. One can opt to subscribe or unsubscribe by pressing on the Edit button and toggling ON/OFF the Subscribe toggle selection.

Note: There will be more notifications added in future releases for which users would be able to subscribe to.

Display order functionality

The display order has now been automated to always have sequential display numbers; meaning that items will always start from 1 and the display number increases one number. The same display numbers will not be allowed by the system any longer. If a new item is added within a set of items, the order of all the items will be updated accordingly. For instance, if there are 10 items in a settings screen and a new item is to be added, and a display order of 5 is allocated, the item which previously was in display number 5 will now move down the order and will be allocated a display number of 6; and so on.

Furthermore, the system only allows the allocation of display numbers from a value of 1 as a minimum to the next available display number in the list as a maximum. For example, if there are 10 items in a settings screen, the system would only allow the administrator to assign a display number from 1 to 11 for a new item.

This new update is catered for across the platform wherever this applies, for example:

• Checklist Categories
• Checklists
• Risk Pillars
• Business Units
• Services
• Custom Field Categories
• Custom Fields
• Document Types
• Country Categories
• Related Country Types

Minor Changes

1. When printing risk assessments, the text colour was changed from grey to black to increase the contrast of the text, making the report more legible.

   

2. Under the Settings drop down window, the features Services and Business Units have been removed from environments with the Real Estate module as they are non-functional. In addition, the entities allocation widget has also been removed as in the real estate module environments, they are limited by the amount of transactions and not by entities, as defined in the customer’s services agreement.

   

3. The warning message “Risk assessment overdue following changes made to this entity” has been updated to “Risk assessment overdue following changes made to this entity or any of its connected parties” whenever there is a change in the risk profile of the entity itself or any connected party which influences the risk profile of the client entity.

4. Under the Jurisdiction screen, the related country types are clickable for administrator users but not for users which do not have administrator permissions.

   

5. A new back-end setting allows clients to automatically omit spaces in field Company Registration Number. For example, if a company registration number is listed as C 12345, on saving the basic details of the company, it will be automatically updated to C12345.
   For existing clients, this feature will be disabled, but for new clients it will be enabled.

6. In the All connections screen, a new column Risk Assessment Due has been added to clearly show whether risk assessments for connected parties or the entity itself are due/overdue.

   

7. The processes governing the external search screening processes have been optimized to work more efficiently.
8. A new segment query filter named Date Terminated has now been introduced which provides even more flexibility on defining segments.

9. The Is Holding field now also displays in the Company Details section on the company dashboard

   

10. Address Line 1 and the City are now optional fields for entities who are Not a Client.

Bug Fixes

• Auto-generated segments were displaying an incorrect definition in the Filter Conditions. For example: Has a Related Entity in Structure that is in segment Select Segment. This has now been corrected to display the correct information.
• Deletion of custom fields, related country types etc. were not allowed when the self-service portal was enabled on environments. It is now allowed.
• Profile pictures for users who have access to multiple accounts and for users using Microsoft Azure are now showing.
• Environments with risk assessment for multiple business unites enabled: Client List report shows the highest risk classification when an entity belongs to multiple business units having different risk classifications. Then again, if only one business unit is selected, the reported risk classification would be the one applicable for the selected business unit.
• When adding a new service in the configuration, and then assigning the new service to an entity, the service name was not showing in the services screen until the window is refreshed. This issue has now been rectified.
• An issue related to the structure chart on Safari browsers where the company name was not showing has been rectified.
• On updating/changing segment names, these were not displaying correctly for Related Country Types. Segment names now correctly display on the Related Country types screen whenever there is a change.
• Custom tasks are now also visible on the custom fields usages screen if the custom fields is being used to define a custom task.
• Terminated stakeholders were still showing in the corporate entity jurisdiction screen. This has now been addressed, and the stakeholder does not feature in the jurisdiction screen of the corporate entity.
• The corporate entity now features at the top of the All Connections list, with the connected parties listed after.
• Any multiple line notes noted down in the Status Remarks section of an entity’s Basic Details screen is now displaying correctly on the entity’s dashboard.
• The Add Service button is now hidden for entities with relationship status set as Not a Client. Users would need to first change the relationship status from Not a Client to Onboarding from the Basic Details screen.